Tuesday, July 8, 2014

Steps To Create Distribution List In Outlook 2007 And Outlook 2010

Creating a distribution list is a great technique if you often send the same email to multiple contacts. Outlook email client helps you to configure Outlook setting and create distribution list for the ease of use. In this post, we will find out how to create distribution list in Outlook 2007 and Outlook 2010.

Creating Contacts Group In Outlook 2010
  • Launch the program from its shortcut icon.
  • Select the button Contacts and choose the option New.
  • Click New Contact Group.
  • The above step will launch a new window.
  • Enter the name for the group in the field for Name.
  • Select the option Add Members and select the contacts that you wish to include in the contacts group.
  • In order to select a contact, simply double click the email address of the contact and then click the button OK.
  • If you wish to add a new email address, which is not present in the address book, click the option Add New.
  • Enter details of the new contact like Display Name, E-mail address etc in the corresponding field and click OK to add to the contacts group.
Creating Distribution list in Outlook 2007
  • Launch Microsoft Outlook from its desktop shortcut. 
  • Select the option Contacts found at left pane of the window. 
  • Click the option New and from the different options in the sub menu, select Distribution List. 
  • In the field for Name, type a name for the new group. 
  • Click the button Select Members. This will open a new window with the title Select Members: Contacts. 
  • Click the name of the contact from the list and click the button Members. This will add the email address. Once you finish adding the email addresses, select the button OK. 
  • In order to add new members from outside the list, select the option Add New and enter the details. 
With the above steps, you can create distribution list in Outlook 2007 and Outlook 2010. With the creation of distribution list, you can easily send emails to the multiple contacts with a simple click. All you need to do is compose the email and enter the name of the distribution list in the field for To. Click the button Send and this will send your message to the email addresses added in the distribution list.

For further assistance on email distribution lists or Outlook setting, you may contact our technical support team.

No comments:

Post a Comment